This list provides per tool an overview of the personal data processed, the purpose of the tool and the cookies used, or a reference to a web page of the supplier where information about cookies can be found. This list will be updated when there is a change in the tooling. For example, when tools are removed from or added to the DLE, or when there are changes in a tool's information overview. 

Learning Management System ‘Canvas’ 

Canvas is a Digital Learning and Management System Platform for students and teachers to teach and learn, exchange documents, and collaborate. This includes the following applications in Canvas: Commons, New Quizzes, Portfolio, Roll Call Attendance, SCORM. 

Personal data 

Students 

• name (first name, last name) 
• phone number 
• email addresses 
• access or identification data (e.g. page visits, UvAnetID, Canvas user ID) 
• (partial) grades 
• social media ids 
• progress data 
• submitted papers 
• registration details 
• group memberships 

Staff members 

• name (first name, last name) 
• phone number 
• email addresses 
• access or identification data 
• social media ids 
• registration details 
• group memberships 

Purposes 

• Identification 
• to provide education (including online education) 
• to monitor study progress 
• to prevent and investigate suspected plagiarism 

Cookies 

• See EU Privacy Policy on Instructure website. 

Applications and tools linked to Canvas

Academy Attendance

Tool to aid taking attendance.  

Personal data 

• Name 
• UvAnetID 
• Student number 
• Email address 
• Photo (if uploaded by student) 

Purposes 

• Fulfill the attendance mandate in the Teaching and Examination Regulations (OER) 

Cookies 

• See privacy page on Academy Attendance website 

BigBlueButton (Conferences) 

Video-conferencing software 

Personal data 

• Name 
• Email address 

Purposes 

• Educational purposes 

Cookies 

• See Privacy Policy on Blindside Networks website 

Catalogus Plus UvA

Being able to search the catalog of the library from Canvas. 

Personal data  

• No personal data is processed in the link to the library 

Cookies 

• Tool does not use tracking cookies 

CodeGrade

Students can submit programming assignments/code in GodeGrade. Lecturers can comment on, provide feedback grade the submissions. The lecturer can also include a plagiarism check in the assignment settings.  

Personal data 

• Name 
• UvAnetID 
• Canvas User ID 
• Email address 
• Grades 
• Feedback 

Purposes 

• To monitor study progress 

Cookies 

• See privacy policy page on CodeGrade website 

Course monitoring tool

The Canvas Course Monitor has been developed to provide program directors and ICTO employees with insight into the content of Canvas courses. It is also clear which courses have been published and which have not. 

Personal data 

• Teacher name 

Purposes 

• Teacher names match the progress of their course layout 

Cookies 

• Tool does not use client cookies 

Database Selector

Allows users to embed content from the university library via the Database Selector 

Personal data  

• No personal data is processed in the link to the library 

Cookies 

• Tool does not use tracking cookies 

Ed Discussion

Digital learning environment that allows students to ask questions to other students and staff within the context of a course. 

Personal data 

• Name 
• Student number 
• Email address 
• Posed questions and given answers 

Purposes 

• User identification for educational purposes. 

Cookies 

• See privacy page on Ed Discussion website 

eJournal

A digital log book. 

Personal data 

• Name 
• UvAnetID 
• Submitted reports 
• Grades 

Purposes 

• User identification for educational purposes, to monitor study progress 

Cookies 

• See privacy policy page on EJournal website 

Eindcijfers/Final grades (Grade processing)

Dedicated grade entry and calculation tool 

Personal data 

• Student name 
• UvAnetID 
• Partial and final course grades 
• For individual courses also exam date, assignment title, and name(s) of supervisor(s) 

Purposes 

• Grade calculation and final grade registration, being able to determine student assessments 

Cookies 

• Tool does not use tracking cookies 

Feedbackfruits

Multiple feedback & interaction tools; 

• FBF Assignment Review 
• FBF Automated Feedback 
• FBF Comprehension  
• FBF Group Member Evaluation  
• FBF Interactive Audio  
• FBF Interactive Document 
• FBF Interactive Presentation 
• FBF Interactive Video  
• FBF Peer Review 
• FBF Self Assessment of Skills 
• FBF Skill Review  

Personal data 

• Student name 
• Email address 
• UvAnetID 
• Institution 

Purposes 

• User identification for educational purposes, to monitor study progress. Giving feedback and communicating via FBF or email. The user can indicate whether they still wish to be contacted by e-mail. There are no repercussions associated with this from education. 

Cookies 

• See privacy page on FeedbackFruits website 

Artificial Intelligence 

• The tool FBF Automated Feedback uses generative artificial intelligence. For more information see Transparency note on FeedbackFruits website.

Fix your vowels

A tool that helps students obtain the correct pronunciation of foreign languages by visualizing feedback on students’ pronunciation. 

Personal data 

• The tool anonymizes all data. 

Purposes 

• Educational purposes. 

Cookies 

• Tool does not use tracking cookies 

Flat

Tool for music education. It allows students to collaboratively work on compositions and lecturers to provide feedback.  

Personal data 

• Name 
• Student number 
• Email address 
• Created work 

Purposes 

• User identification for educational purposes. 

Cookies 

• See privacy policy page on Flat website 

Grasple

Grasple is an online platform for mathematics and statistics education. It provides students with automated personalized feedback. Lecturers create a made-to-measure program and students can access relevant lessons and get advice based on their progression via algorithms and the lecturer. 

Personal data 

• Name 
• Email address 
• IP-address 
• Learning and user data 
• Chats and emails from students and lecturers via Grasple 

Purposes 

• User identification for educational purposes, to monitor study progress. 

Cookies 

• See privacy page on Grasple website 

Group Batch enrollment

Using the Group Batch Enrollment tool, teachers and/or support staff can distribute course users (students) into work groups (sections) or ad hoc groups (groups) in Canvas in batch. 

Personal data 

• Student name 
• UvAnetID 
• Active/Inactive user status 

Purposes 

• User identification is used solely for the purpose of the application: placing students in groups or sections. 

Cookies 

• Tool does not use client cookies 

Groupify

To make a division into groups of students based on (subject) preferences of the student. 

Personal data 

• Student name 
• Canvas user ID 
• Email address 
• Link to the Canvas avatar (the avatar itself will not be saved) 
• User role in the Canvas course  
• Preferences (as indicated by the student) 
• Any comments on preferences 

Purposes 

• Educational purposes: To make a division into groups of students based on (subject) preferences of the student. 

Cookies 

• See security and privacy page on Drieam website 

IGuideME

Tool that provides students and teachers with insights on how feedback tools contribute to intended learning outcomes in large-scale teaching. 

Personal data 

• Student name 
• Email address 
• Partial- and final grades 
• Student activities in multiples tools, such as Perusall and IGuideME 
• Teacher uploads 

Purposes 

• Identification of students, show study progress, calculate aggregated data. 

Cookies 

• Tool does not use tracking cookies 

Impact

Tool to support lecturers and students in the use of the DLE. 

Personal data 

• Canvas User ID 
• Default language in Canvas 
• Page visits in Canvas (URL, data, time) 
• Role in Canvas 
• Subaccount membership (faculty/degree programme etc.) 

Purposes 

• Educational purposes 

Cookies 

• See Privacy Center on Instructure website 

Im/Export Grades

Teachers can export the grades of their own courses. Per assignment, per student from the Gradebook and import them again from an Excel file. 

Personal data 

• Student name 
• UvAnetID 
• Email address 
• Grades 

Purposes 

• Grade calculation  
• Being able to determine student assessments  
• Post-processing of grades 

Cookies 

• Tool does not use tracking cookies 

Kaltura

Kaltura is an online video platform where employees and students can post and play their media (video, audio, images) and share profiles (users, groups, canvas) in channels, unlisted, embedded or as a link via specific authentication. 

Personal data 

• Student/employee name 
• UvAnetID 
• Email address  
• Faculty 
• The stored media may contain personal data in the form of people in the image  

Purposes 

• UvAnetID is used to authenticate the person 

Cookies 

• See privacy policy page on Kaltura website 

LabBuddy

LabBuddy is an application that helps lecturers to better prepare and create lab assignments and review students’ work. It helps students to better prepare for lab assignments and follow the progression of lab work. 

Personal data 

• Name 
• Student number 
• Email address 

Purposes 

• Educational purposes 

Cookies 

• See privacy policy page on LabBuddy website 

Learning Analytics Dashboard

A dashboard for research into learning analytics. Is allows student to view their progression in relation to other students and a prognosis based on this data. 

Personal data 

• UvAnetID 
• Student number 
• Partial grades 
• Prognoses 

Purposes 

• Educational purposes 

Cookies 

• Tool does not use tracking cookies 

Medisch onderwijs

Medischonderwijs.nl is intended for the distribution of Medical Computer Based Training lessons. 

Personal data 

* = Optional 

• Student name 
• Email address 
• Gender* 
• Birth date* 
• Language preference* 
• Field of occupation* 
• Highest completed educational level* 

Purposes 

• Identification and educational purposes. 

Cookies 

• See Disclaimer on Medisch Onderwijs website 

Möbius

Möbius is a web-based SAAS test application for taking so-called STEM (science, technology, engineering and math) tests where the questions and answers are generated uniquely for each student by an algorithm. This concerns both practice tests (formative) and exams (summative). 

• Personal data 
• Student name 
• UvAnetID 
• Student number 
  • Email address 
  • Indication test duration extension 
  • Study results 

Purposes 

• Identification 
• To determine which students should be given more time for their test 

Cookies 

• See privacy policy page on Möbius Learning website 

Noordhoff

Platform provided by publisher Noordhoff. It provides an adaptive learning environment for multiple disciplines. 

Personal data 

• Student/employee name 
• Email address 
• Canvas course role 
• Formative test results 
• Log-in history 

Purposes 

• Educational purposes 

Cookies 

• See privacy policy page on Noordhoff website 

Pearson CG

Platform provided by publisher Pearson (Mastering & MyLab). It provides an adaptive learning environment for multiple disciplines (e.g. mathematics, economics, physics, chemistry, biology, technology). 

Personal data 

• Student/employee name 
• Email address 
• Canvas course ID 
• Formative test results 
• Log-in history 

Purposes 

• Educational purposes 

Cookies 

• See privacy policy page on Pearson website 

Perusall

Perusall is a social annotation tool that integrates with Canvas. Perusall allows students and their instructors to collaboratively markup .pdf documents. Instead of reading a document and discussing it, Perusall brings the discussion to the text. Scoring and grading are done automatically. 

Personal data 

• Student/employee name 
• Student number 
• Email address  
• Activity in Perusall 
• Purposes 
• Identification 
• Educational purposes 

Cookies 

• See privacy page on Perusall website 

Artificial Intelligence 

• Perusall uses generative artificial intelligence.

Readers

Lecturers can compile a reading list for each Canvas course, with all the material that students should read. This may concern book chapters, journal articles, web pages etc. 

Personal data 

• UvAnetID 
• User role (teacher or student) 

Purposes 

• Identification 

Cookies 

• See Cookie Policy on Exlibris group website 

Saplingplus

E-learning provided by publisher. It provides students with quizzes and the ability to view their progress. Students can purchase the license themselves with their study books. 

Personal data 

• Name 
• Student number 
• Email address 
• Activity in the system 
• Created work 

Purposes 

• Educational purposes 

Cookies 

• See privacy policy page on SaplingPlus website 

Smartwork5

E-learning provided by publisher. It provides students with quizzes and the ability to view their progress. Students can purchase the license themselves with their study books. Tool is used with 1 book for 1 course. 

Personal data 

If provided by the student:  

• Name 
• Student number 
• Email address 
• Activity 
• Created work 

Purposes 

• Educational purposes 

Cookies 

• See privacy policy page on Norton website 

SoWiSo

SoWiSo is an application that allows lecturers to create (formative) mathematical assignments and quizzes. Students can complete these items. 

Personal data 

• Name 
• UvAnetID 
• Student number 
• Institution 
• Progress and test/assignment results 
• Photo (optional by user) 

Purposes 

• Educational purposes 

Cookies 

• See cookie policy page on SoWiSo website 

Studiegids

Tool displays course details in the Canvas course as visible on studiegids.uva.nl  

Personal data 

• The tool does not use personal data 

Purposes 

• Educational purposes. 

Cookies 

• See cookie policy page on UvA website 

Teams – Canvas integration

Tool enables the creation of Microsoft Teams and channels based on sections and groups in a Canvas course. 

Personal data 

• Email address 
• Username 

Purposes 

• Educational purposes. 

Cookies 

• See cookie policy page on UvA website 

TestVision

TestVision Online (TVO) is the UvA’s online summative testing application. In TestVision, lecturers can compose, administer and give feedback and grade examinations.  

Personal data 

• Name  
• Student number / UvAnetID 
• Email address 
• Test registrations (incl. extra time) 
• Test results 

Purposes 

• Educational purposes, testing. 

Cookies 

• See Disclaimer, Privacy and Cookie statements page on TestVision website 

Thesis Workflow: Publication tool

Tool to aid the publication process of theses. Theses for which publication permission has been granted are transferred from Canvas to the publication system and published from there. 

Personal data 

• Student/employee/alumnus name 
• Canvas user ID 

Purposes 

• Data will not be processed for purposes other than those determined beforehand. 

Cookies 

• Tool does not use tracking cookies 

Thesis workflow: Canvas Paper Reporter tool

The reporter tool allows support staff to monitor students’ progress within the thesis workflow. Generated reports include data about the completed steps (e.g. submitted concept version, submitted final version, submitted thesis title). 

Personal data 

• No special personal data 

Purposes 

• To automate the thesis monitoring process  

Cookies 

• Tool does not use tracking cookies 

TicketVise

An online environment in which students can communicate with teaching assistants. 

Personal data 

• Name 
• Student number 
• Email address 
• Posted messages in the environment 
• Photo (optional by student) 

Purposes 

• Educational purposes and the aid of assistants/lecturers. 

Cookies 

• See privacy page on TicketVise website 

Turnitin Similarity

Turnitin Similarity is integrated into Canvas as the "Plagiarism Framework", and allows teachers to check student's work for plagiarism. 

Personal data 

• Name 
• Student number / UvAnetID 
• Email address 

Purposes 

• Educational purposes. 

Cookies 

• See Privacy and Security page on Turnitin website 

UvA Q

When your students have submitted their course evaluations, the data are compiled into an evaluation report. If the UvA Q tool is enabled for a Canvas course, the report will automatically be added. 

Personal data 

• Teacher name 
• Teacher email address 
• student judgments 

Purposes 

• Educational purposes: Evaluate courses 

Cookies 

• Tool does not use client cookies 

Webcolleges

When web lectures are scheduled, afterwards, the lecturer receives links to the recorded lectures. They can use the Webcolleges tool in Canvas to give your students access to the lectures. 

Personal data 

• UvAnetID 
• Email address 

Purposes 

• Educational purposes: to enable the recording and distribution of lectures to students

Zoom

Video-conferencing software 

Personal data 

• • Users’ name 
• • Email address 
• • IP-address 
• • Location data 

Purposes 

• Educational purposes 

Cookies 

• Tool does not use cookies when using the UvA vanity URL 

Applications and tools not linked to Canvas

ANS Delft

Test application for digital and paper testing. 

Personal data 

• Users’ name 
• Email address 
• UvAnetID 
• Taken tests 
• Test results 

Purposes 

• Educational purposes 

Cookies 

• See Privacy page on ANS website. 

Wooclap

Wooclap is an 'Audience Response Tool'. Lecturers and students can use this tool to present questions or statements to their audience. Attendees can respond to these using their smartphone or laptop. The results can be displayed directly on the screen of the presenter. 

Personal data 

• Users’ name 
• Email address 
• IP-address 
• Location data 

Purposes 

• Identification 
• Educational purposes 

Cookies 

• See privacy policy page on Wooclap website