This list provides per tool an overview of the personal data processed, the purpose of the tool and the cookies used, or a reference to a web page of the supplier where information about cookies can be found. This list will be updated when there is a change in the tooling. For example, when tools are removed from or added to the DLE, or when there are changes in a tool's information overview.
Learning Management System ‘Canvas’
Canvas is a Digital Learning and Management System Platform for students and teachers to teach and learn, exchange documents, and collaborate. This includes the following applications in Canvas: Commons, New Quizzes, Portfolio, Roll Call Attendance, SCORM.
Personal data
Students
- name (first name, last name)
- phone number
- email addresses
- access or identification data (e.g. page visits, UvAnetID, Canvas user ID)
- (partial) grades
- social media ids
- progress data
- submitted papers
- registration details
- group memberships
Staff members
- name (first name, last name)
- phone number
- email addresses
- access or identification data
- social media ids
- registration details
- group memberships
Purposes
- Identification
- to provide education (including online education)
- to monitor study progress
- to prevent and investigate suspected plagiarism
Cookies
- See EU Privacy Policy on Instructure website.
Applications and tools linked to Canvas
Academy Attendance
Tool to aid taking attendance.
Personal data
- Name
- UvAnetID
- Student number
- Email address
- Photo (if uploaded by student)
Purposes
- Fulfill the attendance mandate in the Teaching and Examination Regulations (OER)
Cookies
- See privacy page on Academy Attendance website
BigBlueButton (Conferences)
Video-conferencing software
Personal data
- Name
- Email address
Purposes
- Educational purposes
Cookies
- See Privacy Policy on Blindside Networks website
Catalogus Plus UvA
Being able to search the catalog of the library from Canvas.
Personal data
- No personal data is processed in the link to the library
Cookies
- Tool does not use tracking cookies
CodeGrade
Students can submit programming assignments/code in GodeGrade. Lecturers can comment on, provide feedback grade the submissions. The lecturer can also include a plagiarism check in the assignment settings.
Personal data
- Name
- UvAnetID
- Canvas User ID
- Email address
- Grades
- Feedback
Purposes
- To monitor study progress
Cookies
- See privacy policy page on CodeGrade website
Course monitoring tool
The Canvas Course Monitor has been developed to provide program directors and ICTO employees with insight into the content of Canvas courses. It is also clear which courses have been published and which have not.
Personal data
- Teacher name
Purposes
- Teacher names match the progress of their course layout
Cookies
- Tool does not use client cookies
Database Selector
Allows users to embed content from the university library via the Database Selector
Personal data
- No personal data is processed in the link to the library
Cookies
- Tool does not use tracking cookies
Ed Discussion
Digital learning environment that allows students to ask questions to other students and staff within the context of a course.
Personal data
- Name
- Student number
- Email address
- Posed questions and given answers
Purposes
- User identification for educational purposes.
Cookies
- See privacy page on Ed Discussion website
eJournal
A digital log book.
Personal data
- Name
- UvAnetID
- Submitted reports
- Grades
Purposes
- User identification for educational purposes, to monitor study progress
Cookies
- See privacy policy page on EJournal website
Eindcijfers/Final grades (Grade processing)
Dedicated grade entry and calculation tool
Personal data
- Student name
- UvAnetID
- Partial and final course grades
- For individual courses also exam date, assignment title, and name(s) of supervisor(s)
Purposes
- Grade calculation and final grade registration, being able to determine student assessments
Cookies
- Tool does not use tracking cookies
Feedbackfruits
Multiple feedback & interaction tools;
- FBF assignment feedback
- FBF comprehension
- FBF group member evaluation
- FBF interactive audio
- FBF interactive document
- FBF interactive video
- FBF peer feedback
- FBF skill feedback
- FBF interactive presentations (beta)
Personal data
- Student name
- Email address
- UvAnetID
- Institution
Purposes
- User identification for educational purposes, to monitor study progress. Giving feedback and communicating via FBF or email. The user can indicate whether they still wish to be contacted by e-mail. There are no repercussions associated with this from education.
Cookies
- See privacy page on FeedbackFruits website
Fix your vowels
A tool that helps students obtain the correct pronunciation of foreign languages by visualizing feedback on students’ pronunciation.
Personal data
- The tool anonymizes all data.
Purposes
- Educational purposes.
Cookies
- Tool does not use tracking cookies
Flat
Tool for music education. It allows students to collaboratively work on compositions and lecturers to provide feedback.
Personal data
- Name
- Student number
- Email address
- Created work
Purposes
- User identification for educational purposes.
Cookies
- See privacy policy page on Flat website
Grasple
Grasple is an online platform for mathematics and statistics education. It provides students with automated personalized feedback. Lecturers create a made-to-measure program and students can access relevant lessons and get advice based on their progression via algorithms and the lecturer.
Personal data
- Name
- Email address
- IP-address
- Learning and user data
- Chats and emails from students and lecturers via Grasple
Purposes
- User identification for educational purposes, to monitor study progress.
Cookies
- See privacy page on Grasple website
Group Batch enrollment
Using the Group Batch Enrollment tool, teachers and/or support staff can distribute course users (students) into work groups (sections) or ad hoc groups (groups) in Canvas in batch.
Personal data
- Student name
- UvAnetID
- Active/Inactive user status
Purposes
- User identification is used solely for the purpose of the application: placing students in groups or sections.
Cookies
- Tool does not use client cookies
Groupify
To make a division into groups of students based on (subject) preferences of the student.
Personal data
- Student name
- Canvas user ID
- Email address
- Link to the Canvas avatar (the avatar itself will not be saved)
- User role in the Canvas course
- Preferences (as indicated by the student)
- Any comments on preferences
Purposes
- Educational purposes: To make a division into groups of students based on (subject) preferences of the student.
Cookies
- See security and privacy page on Drieam website
IGuideME
Tool that provides students and teachers with insights on how feedback tools contribute to intended learning outcomes in large-scale teaching.
Personal data
- Student name
- Email address
- Partial- and final grades
- Student activities in multiples tools, such as Perusall and IGuideME
- Teacher uploads
Purposes
- Identification of students, show study progress, calculate aggregated data.
Cookies
- Tool does not use tracking cookies
Impact
Tool to support lecturers and students in the use of the DLE.
Personal data
- Canvas User ID
- Default language in Canvas
- Page visits in Canvas (URL, data, time)
- Role in Canvas
- Subaccount membership (faculty/degree programme etc.)
Purposes
- Educational purposes
Cookies
- See Privacy Center on Instructure website
Im/Export Grades
Teachers can export the grades of their own courses. Per assignment, per student from the Gradebook and import them again from an Excel file.
Personal data
- Student name
- UvAnetID
- Email address
- Grades
Purposes
- Grade calculation
- Being able to determine student assessments
- Post-processing of grades
Cookies
- Tool does not use tracking cookies
Kaltura
Kaltura is an online video platform where employees and students can post and play their media (video, audio, images) and share profiles (users, groups, canvas) in channels, unlisted, embedded or as a link via specific authentication.
Personal data
- Student/employee name
- UvAnetID
- Email address
- Faculty
- The stored media may contain personal data in the form of people in the image
Purposes
- UvAnetID is used to authenticate the person
Cookies
- See privacy policy page on Kaltura website
LabBuddy
LabBuddy is an application that helps lecturers to better prepare and create lab assignments and review students’ work. It helps students to better prepare for lab assignments and follow the progression of lab work.
Personal data
- Name
- Student number
- Email address
Purposes
- Educational purposes
Cookies
- See privacy policy page on LabBuddy website
Learning Analytics Dashboard
A dashboard for research into learning analytics. Is allows student to view their progression in relation to other students and a prognosis based on this data.
Personal data
- UvAnetID
- Student number
- Partial grades
- Prognoses
Purposes
- Educational purposes
Cookies
- Tool does not use tracking cookies
Medisch onderwijs
Medischonderwijs.nl is intended for the distribution of Medical Computer Based Training lessons.
Personal data
* = Optional
- Student name
- Email address
- Gender*
- Birth date*
- Language preference*
- Field of occupation*
- Highest completed educational level*
Purposes
- Identification and educational purposes.
Cookies
- See Disclaimer on Medisch Onderwijs website
Möbius
Möbius is a web-based SAAS test application for taking so-called STEM (science, technology, engineering and math) tests where the questions and answers are generated uniquely for each student by an algorithm. This concerns both practice tests (formative) and exams (summative).
- Personal data
- Student name
- UvAnetID
- Student number
- Email address
- Indication test duration extension
- Study results
Purposes
- Identification
- To determine which students should be given more time for their test
Cookies
- See privacy policy page on Möbius Learning website
Noordhoff
Platform provided by publisher Noordhoff. It provides an adaptive learning environment for multiple disciplines.
Personal data
- Student/employee name
- Email address
- Canvas course role
- Formative test results
- Log-in history
Purposes
- Educational purposes
Cookies
- See privacy policy page on Noordhoff website
Pearson CG
Platform provided by publisher Pearson (Mastering & MyLab). It provides an adaptive learning environment for multiple disciplines (e.g. mathematics, economics, physics, chemistry, biology, technology).
Personal data
- Student/employee name
- Email address
- Canvas course ID
- Formative test results
- Log-in history
Purposes
- Educational purposes
Cookies
- See privacy policy page on Pearson website
Perusall
Perusall is a social annotation tool that integrates with Canvas. Perusall allows students and their instructors to collaboratively markup .pdf documents. Instead of reading a document and discussing it, Perusall brings the discussion to the text. Scoring and grading are done automatically.
Personal data
- Student/employee name
- Student number
- Email address
- Activity in Perusall
- Purposes
- Identification
- Educational purposes
Cookies
- See privacy page on Perusall website
Readers
Lecturers can compile a reading list for each Canvas course, with all the material that students should read. This may concern book chapters, journal articles, web pages etc.
Personal data
- UvAnetID
- User role (teacher or student)
Purposes
- Identification
Cookies
- See Cookie Policy on Exlibris group website
Saplingplus
E-learning provided by publisher. It provides students with quizzes and the ability to view their progress. Students can purchase the license themselves with their study books.
Personal data
- Name
- Student number
- Email address
- Activity in the system
- Created work
Purposes
- Educational purposes
Cookies
- See privacy policy page on SaplingPlus website
Smartwork5
E-learning provided by publisher. It provides students with quizzes and the ability to view their progress. Students can purchase the license themselves with their study books. Tool is used with 1 book for 1 course.
Personal data
If provided by the student:
- Name
- Student number
- Email address
- Activity
- Created work
Purposes
- Educational purposes
Cookies
- See privacy policy page on Norton website
SoWiSo
SoWiSo is an application that allows lecturers to create (formative) mathematical assignments and quizzes. Students can complete these items.
Personal data
- Name
- UvAnetID
- Student number
- Institution
- Progress and test/assignment results
- Photo (optional by user)
Purposes
- Educational purposes
Cookies
- See cookie policy page on SoWiSo website
Studiegids
Tool displays course details in the Canvas course as visible on studiegids.uva.nl
Personal data
- The tool does not use personal data
Purposes
- Educational purposes.
Cookies
- See cookie policy page on UvA website
Teams – Canvas integration
Tool enables the creation of Microsoft Teams and channels based on sections and groups in a Canvas course.
Personal data
- Email address
- Username
Purposes
- Educational purposes.
Cookies
- See cookie policy page on UvA website
TestVision
TestVision Online (TVO) is the UvA’s online summative testing application. In TestVision, lecturers can compose, administer and give feedback and grade examinations.
Personal data
- Name
- Student number / UvAnetID
- Email address
- Test registrations (incl. extra time)
- Test results
Purposes
- Educational purposes, testing.
Cookies
- See Disclaimer, Privacy and Cookie statements page on TestVision website
Thesis Workflow: Publication tool
Tool to aid the publication process of theses. Theses for which publication permission has been granted are transferred from Canvas to the publication system and published from there.
Personal data
- Student/employee/alumnus name
- Canvas user ID
Purposes
- Data will not be processed for purposes other than those determined beforehand.
Cookies
- Tool does not use tracking cookies
Thesis workflow: Canvas Paper Reporter tool
The reporter tool allows support staff to monitor students’ progress within the thesis workflow. Generated reports include data about the completed steps (e.g. submitted concept version, submitted final version, submitted thesis title).
Personal data
- No special personal data
Purposes
- To automate the thesis monitoring process
Cookies
- Tool does not use tracking cookies
TicketVise
An online environment in which students can communicate with teaching assistants.
Personal data
- Name
- Student number
- Email address
- Posted messages in the environment
- Photo (optional by student)
Purposes
- Educational purposes and the aid of assistants/lecturers.
Cookies
- See privacy page on TicketVise website
Turnitin Similarity
Turnitin Similarity is integrated into Canvas as the "Plagiarism Framework", and allows teachers to check student's work for plagiarism.
Personal data
- Name
- Student number / UvAnetID
- Email address
Purposes
- Educational purposes.
Cookies
- See Privacy and Security page on Turnitin website
UvA Q
When your students have submitted their course evaluations, the data are compiled into an evaluation report. If the UvA Q tool is enabled for a Canvas course, the report will automatically be added.
Personal data
- Teacher name
- Teacher email address
- student judgments
Purposes
- Educational purposes: Evaluate courses
Cookies
- Tool does not use client cookies
Webcolleges
When web lectures are scheduled, afterwards, the lecturer receives links to the recorded lectures. They can use the Webcolleges tool in Canvas to give your students access to the lectures.
Personal data
- UvAnetID
- Email address
Purposes
- Educational purposes: to enable the recording and distribution of lectures to students
Zoom
Video-conferencing software
Personal data
- • Users’ name
- • Email address
- • IP-address
- • Location data
Purposes
- Educational purposes
Cookies
- Tool does not use cookies when using the UvA vanity URL
Applications and tools not linked to Canvas
ANS Delft
Test application for digital and paper testing.
Personal data
- Users’ name
- Email address
- UvAnetID
- Taken tests
- Test results
Purposes
- Educational purposes
Cookies
- See Privacy page on ANS website.
Wooclap
Wooclap is an 'Audience Response Tool'. Lecturers and students can use this tool to present questions or statements to their audience. Attendees can respond to these using their smartphone or laptop. The results can be displayed directly on the screen of the presenter.
Personal data
- Users’ name
- Email address
- IP-address
- Location data
Purposes
- Identification
- Educational purposes
Cookies
- See privacy policy page on Wooclap website